When people think about professional event production, they often picture the big stuff: a packed ballroom, a large conference, a major stage, or hundreds of people watching a keynote. We love those events, but they’re far from the only events that benefit from professional production.
Sometimes it’s 75 employees gathering for an all-hands meeting or a leadership team presenting next year’s strategy. A sales kickoff, awards dinner, a board meeting with remote participants, or a company-wide update that simply needs to look, sound, and run like it’s important. Because of course it is.
The size of the audience doesn’t determine the importance of the event. Internal corporate meetings are often where some of an organization’s most important conversations happen. Leadership shares where the company is going. Teams get aligned around priorities, employees hear important updates, sales teams prepare for the year ahead. You want them focused on the message and never distracted by a speaker they can’t hear or a presentation they can’t read. And you definitely want to ensure your off-site team members are able to connect correctly remotely with minimal issue.
That’s where professional production makes a difference.
What Does a Smaller Corporate Event Actually Need?
There isn’t one answer, and you shouldn’t have to figure it out yourself.
Depending on the meeting, corporate AV and event production might include:
- Audio and microphones
- Presentation screens and displays
- Lighting
- Video playback and presentations
- Livestreaming or hybrid meeting support
- Recording
- Staging and room setup
- On-site technical support
But we don’t start by handing you an equipment list, we want to know what you’re trying to accomplish.
Who is your audience? What do they all need to be able to see, hear and digest. Is anyone participating remotely? What content are you presenting? What’s the tone you’re trying to set with the event? What needs to happen for you to walk away and call the meeting a success?
Then we build the production plan around those answers.
At Bluewood Productions, we work with event professionals every day, but we also work with people in HR, marketing, communications, IT, operations, administration, and leadership who suddenly find themselves responsible for a meeting.
Our job is to ask the right questions, explain your options clearly, prepare for the details, and recommend what actually makes sense for your event.
Based in Huntsville, Alabama, Bluewood provides corporate AV and event production for organizations throughout Huntsville, North Alabama, Birmingham, and the surrounding region.
From all-hands meetings, executive meetings, sales kickoffs, and internal presentations to conferences, awards events, livestreams, and hybrid meetings, we bring the same approach to every project: thoughtful planning, clear communication, dependable people, and production built around what the event needs to accomplish.
It doesn’t have to be a huge event to matter. And you don’t need a huge production just for the sake of having one. You need the right production for the people in the room and the message you need to deliver.
Planning a Company Meeting?
Bring us the purpose, the audience, the date, and what needs to happen.
We’ll help you determine the rest.